Event Management

With substantial experience in event management for utility and engineering industry, we deeply understand your needs and objectives. We strive to provide an excellent service for organizing and planning event such as conference, seminar, social gathering, annual dinner, social activities, and oversea visits and we are one stop event and promotion solutions to your business.

Our scope of services includes:

  • Event planning, development and coordination
  • Venue selection and management
  • Exhibition planning
  • Liaison with guests
  • Sourcing sponsors
  • Sourcing souvenirs
  • Mass mailing services (Invitation card, e-mail)
  • Event promotion
  • Registration management
  • Manpower deployment
  • Budget planning and financial management
  • Design and production of venue decoration, even printed matters
  • Staging and audio visual management (AV & lighting system, MC services)
  • Website development

Our Services

Besides event management service, UTI also provides associations/organizations with administration support service to assist different organizations to manage and promote themselves in the society. 

 

Scope of Service Package

 

a)     Secretariat Office

  • Provision of an admin officer to carry out the duties and handle all secretarial works. The Administrative Officer shall have adequate technical capabilities to independently carry out the tasks assigned by the organization. The average time required of this staff in performing the duties the Administrative Officer shall be not less than 50 hours per month.
  • Responsible for distribution of mail/correspondence and process all general correspondence.
  • Act as point of contact between the organization and its members.
  • Answer queries from external and members.
  • Inform Executive Committee Members of the organization of any queries from members.
  • Be conversant with the web-site of the organization.
  • Undertake administrative duties in relation to organization’s meetings, committee meetings, seminars, exhibitions, conferences and technical visits.
  • Any other duties as may reasonably be required from time to time from the organization.
  • Storage and maintenance of all association documents.
  • Assistance with legal and official matters e.g. auditing, annual returns, insurance.

 

b)     Membership

  • Maintain the membership system
  • Extract information from membership database as required
  • Registration of new members
  • Renewal of membership
  • Provide information to members
  • Compiling and producing the membership directory
  • Production of registration reports

 

c)     Event management

  • Provision of on-site staff in the organizations’ functions
  • Planning the organization’s event schedule
  • Venue and associated facilities for holding organization meetings during the service period. The venue shall have a seating capacity of not less than 20 persons
  • Venue and associated facilities for holding a minimum of 6 seminars during the service period. The venue shall have a seating capacity of around 100 persons.

 

d)     Promotion of organization

  • Maintain contact with specific organizations in Hong Kong or overseas to help promoting the organization and attract more people to join.
  • Production of organization’s promotional pamphlet

For more information, please contact us at info@uti.hk.

Details of Event Management Package

1. Registration management

  • Confirmation notice
  • Preperation of attendance certificate
  • Online registration system
  • Registration status review

2. Online promotion

  • Advertisement launch in www.uti.hk
  • Direct e-mail to target participants

3. Event management & organization

  • Rundown setup
  • Venue selection and booking
  • Onsite reception & monitoring
  • Evaluation report

40% discount will be offered to immediate applicant with professional service garantee! Please contact us at 2690 3899 or mail to info@uti.hk.

Job Reference - Past Event

Report

DateEvents  

25 September

2019

Seminars on “PII & Underground BIM” cum Inauguration Ceremony of HKIUS Council (2019-21) and IIUS Executive Committee

Venue: Kowloon Hotel

Organizer(s): HKIUS & IIUS

 Event Report

25 April

2019

Digital Infrastructure and Construction Summit 2019

Venue: Wang Gungwu Theatre, Graduate House, HKU

Organizer: BSI Group

Co-organizer(s): PCSG, Faculty of Architecture, HKU

 Flyer

27 March

2019

Seminar on the Awareness of Utilities Protection

Venue: China State Construction Engineering (Hong Kong) Ltd. – Project 3801 Site office

Organizer: China State Construction Engineering (Hong Kong) Ltd.

Co-organizer(s): HKIUS, IIUS

 Event Report

23 Feburary

2019

HKOSHA Technical Visit cum Safety Seminar on Latest Utility Technology and Management

Venue: HKIUS Kwai Chung Centre

Organizer: HKIUS

Co-organizer: IIUS

 Event Report

25 May

2018

City Integrated Utility Professional Symposium 城區綜合管綫、管廊專業研討會

Venue: 澳門科學館會議廳

Organizer(s): 澳門工程師學會、澳門管綫協會

Co-organizer: 國際管綫專業學會

 Event Report

22 – 24 May

2018

Leakage Test Advanced Seminar 2018 測漏師高級研討會

Venue: 揚州巿邗江區英豪假日酒店

Organizer(s): 揚州自來水有限公司; 中規協地下管綫委員會(UPCC); 揚州節源漏水檢測有限公司

Co-organizer: IIUS

 Event Report

2 September

2017

Urban Development Process and Underground Pipeline Planning Seminar 城巿發展及地下管綫前瞻講座

Venue: 澳門萬豪軒酒家

Organizer(s): 澳門管綫協會, 國際管綫專業學會

 Event Report

9 June

2017

One Day Symposium – BIM and GIS: New Opportunities and Challenges for Civil Engineers

Venue: ST111, PolyU

Organizer(s): American Society of Civil Engineers (ASCE) & HK Section & Construction Industry Council

 Flyer

28 April

2017

ICE HKA Annual Conference 2017: Strengthening Competence and Competitiveness for Internationalization of Hong Kong’s Construction Industry

Venue: The Mira Hong Kong, Tsim Sha Tsui

Organizer: Institution of Civil Engineers (ICE)

 Flyer

29 – 31 March

2017

The 5th ICUMAS 2017

Venue: Regal Kowloon Hotel

Organizer(s): IIUS, HKIUS, CIC-Hong Kong, HKIE- CAD

 Event Report

18 April

2016

Survey Congress 2016 

Venue: Imperial Hotel, Kuching, Malaysia

Organizer: Royal Institution of Surveyors Malaysia Seminar (Sarawak Branch)

 Event Report

23 April

2015

IMechE HKB Young Member Section (YMS)

Venue: Room Z205, PolyU

Organizer: IMechE HKB Young Member Section (YMS)

Supporting Organization(s): HKIUS, IIUS

 Event Report

7 November

2014

PMI HK Asia Pacific Project Management Congress 2014

Venue: Cyberport Conference and Exhibition Centre

Organizer: PMI HK Asia Pacific

Supporting Organization(s): HKIUS, IIUS

 Event Report

20 April

2013

Seminar on Hong Kong Arboriculture Safety

Venue: LT 02, The Hong Kong Institute of Vocational Education

Organizer(s): CCPDC, Society of Landscape Hong Kong (SOLHK), Conservation E3 Foundation

 Event Report

8 April

2013

College of Science and Engineering: Nuclear Safety and Risk Seminar on Economic Impact of a Nuclear Accident

Venue: Lecture Theatre LT-16, Academic Building 1, CityU

Organizer: CityU

Co-organizer(s): Hong Kong Nuclear Society, Nuclear Division of The Hong Kong Institution of Engineers, Safety Specialist Committee of The Hong Kong Institution of Engineers

 Flyer

22 September

2012

Risk Management and Safety Seminar

Venue: TU‐107, PolyU

Organizer(s): The Chartered Institute of Logistics & Transport in Hong Kong, Hong Kong Association of Risk Management & Safety, Institution of Occupational Safety, and Community & Construction Professionals’ Development Centre

 Event Report

24 April

2012

Symposium on Safety Management and Emergency Responses to a Serious Nuclear Accident

Venue: Peter Ho Lecture Theatre (LT‐10), Academic 1 Building, CityU

Organizer(s): HKIE Nuclear Division & Department of Mechanical, Biomedical Engineering, CityU

 Flyer

19 – 21 May

2011

Technical Seminars for 12 Guideline Disciplines.

Technical Seminar for:

 19 JANUARY 2011
– WATER LEAKAGE DETECTION AND CONTROL
 26 JANUARY 2011
– GROUND PENETRATING RADAR SURVEY
 26 FEBRUARY 2011
– CONDUIT CONDITION EVALUATION
 – MANHOLE INTERNAL CONDITION SURVEY
 – UTILITY SURVEY
 – ADVANCED LEAKAGE DETECTION OF BURIED WATER CARRYING SERVICES AFFECTING SLOPES
 30 MARCH 2011
– SAFETY TO UTILITY SPECIALISTS
 14 APRIL 2011
– PIPE REHABILITATION BY TRENCHLESS TECHNOLOGY
 4 MAY 2011
– FLOW STUDY IN DRAINAGE CONDUIT
 21 MAY 2011
– PIPE CONDITION SURVEYS BY OTHER NON-DESTRUCTIVE METHODS
 – DATA MANAGEMENT FOR UTILITY RECORD
 – UTILITY MANAGEMENT

3 February

2010

Seminar on Preparation for the Second Wave Human Swine Influenza

Venue: TU201, PolyU

Organizer(s): HKIE – CAD & SSC, HKARMS, HKOSHA, HKIUS, GAA(HK), IMechE HK, InstMC HK, LSGI-PolyU, SOEHK, SRSO & UTI

 Event Report

18 December

2009

Politeness vs. impoliteness: How to communicate effectively to maintain face

Venue: N003, PolyU

 Event Report

2 December

2009

Real Time Sewer Level Surcharge & Overflow System – An Essential tool for Asset Operations & Management

Venue: Y301, PolyU

Organizer(s): SOE (HK), EA (HK), ICE (HK), HKARMS, InstMC, GAAHK and HKIUS

 Event Report

20 – 21 November

2009

2-day Technical Visit & Talk in Dongguan:

Current Development of Utility Industry in Mainland China

Venue: Dongguan

Organizer(s): HKIUS and HKURC

Co-organizer(s): The Faculty of Engineering of The Chinese University of Hong Kong and The Faculty of Construction and Land Use of The Hong Kong Polytechnic University

 Event Report

11 November

2009

Real Time Data & Display of Environmental Monitoring Systems

Venue: Room207-208 of Etech Centre (Causeway Bay, HKCT)

Organizer(s): SOE (HK), EA (HK), ICE(HK), HKARMS, HKCT, InstMC, GAAHK and HKIUS

 Event Report

14 October

2009

Water Leakage Detection and Control(WLD) for Better Safety Work in Hong Kong

Venue: Room 207-208, Etech Centre, HKCT(Causeway Bay)

Organizer(s): HKIUS, CIOB (HK), SOE (HK), EA (HK), HKARMS, GAAHK, InstMC (HK), HKCT & IMechE (HK)

 Event Report

30 September

2009

Technical and Safety Requirement of Flow Study in Drainage Conduit & Pipes

Venue: Room207-208 of Etech Centre (Causeway Bay, HKCT)

Organizer(s): HKIUS, HKCT, SOE (HK), HKARMS, CIOB (HK), CIWEM, IMechE (HK) & Engineers Australia HK Chapter

 Event Report

16 September

2009

Advanced Leakage Detection of Buried Water Carrying Services Affecting Slopes (BWCS) with Safety Work in Hong Kong

Venue: Room207-208 of Etech Centre (Causeway Bay, HKCT)

Organizer(s): SOE (HK), HKARMS, ICE (HK), CIOB,EA(HK), HKCT and HKIUS

 Flyer

24 June

2009

How to ensure GPR Survey Useful for Utility Management & Safety

Venue: Hong Kong Institute of Vocational Education (Haking Wong)

Organizer(s): HKIUS, SOE(HK), HKARMS and CIOB(HK)

 Event Report
20 June 2009

USRC Opening cum Recruitment Day

Venue: Rm 211 & Platform, Favor Industrial Centre, 2-6 Kin Hong Street, Kwai Chung, N.T.

Organizer: HKIUS

 Event Report
10 June 2009

Hong Kong Conduit Condition Evaluation Codes 2009 (The Code of Practice for Conduit Condition Evaluation using CCTV in H.K. for Slope Safety Improvement)”

Venue: Hong Kong Institute of Vocational Education (Haking Wong)

Organizer(s): HKIUS, SOE(HK), ICE(HK), CIOB(HK), InstMC (HK) and DAT of HKCT

 Event Report

16 December

2008

Jointed Seminar on “Process Safety Control System

Venue: TU101, PolyU

Organizer(s): HKIE-MMNC, HKIE-SSC, ASME(Hong Kong Section), IMechE(Hong Kong Branch) & HKARMS

Supporting Organization: HKIUS

 

11 December

2008

Seminar on “Professional written communication for engineers and utility specialists”

Venue: N001, PolyU

Organizer(s): HKIE-CAI, RCPCE & HKIUS

 Event Report

20 November

2008

Technical Talk on “A Methodology to Assist in Determining which Techniques are useful for determining Remaining Wall Thickness of Metal Water Pipes”

Venue: IVE(Morrison Hill)

Organizer(s): HKIUS, HKIE-CAI, HKURC & IVE(Morrison Hill)

 Event Report

29 August

2008

Professional English Writing for Engineers and Utility Specialists

Venue: PolyU

Organizer(s): HKIE-SSC, HKIUS, HKARMS and Research Centre for Professional Communication in English, Department of English, The Hong Kong Polytechnic University

 Event Report

21 July

2008

Seminar on Occupational safety and health seminar on root cause analysis

Venue: Poly U

Organizer(s): HKIE-SSC, HKARMS, HKIUS, IOSH(HK) and HKISA

 Event Report

5 July

2008

SOEHK Symposium 2008 “Development of New Engineering Strategies”

Venue: N003, PolyU

Organizer: SOE(HK)

Supporting Organization(s): AIIB, BSOMES, CMES, HKIE-CAI, HKIE-SSC, HKIUS, TechMatrix Research Centre, iProA & The HK PolyU

 

7 – 8 June

2008

Technical Seminar in Pearl River Delta Area- A two-day technical talk on Safety and Utility Management

Venue: Shenzhen La Waterfront Hotel

Organizer(s): HKIE-SSC, HKIE-CAI, HKARMS, IOSH(HK), HKISA, HKIUS & HKURC

 Event Report

6 June

2008

Symposium on i-Management-Challenges and Opportunities

Venue: Langham Place Hotel

Co-organizer(s): IET Hong Kong Management Section, IEEE Hong Kong

Supporting Organization(s): CUAAED, HKARMS, HKIUS, HKIE(CAI), HKIE(IT), HKPC, HKURC, IMechE(HK), IPD(HKSAR), ISSC, OGCIO(HKSAR), Sixsigma, SOE(HK).

 

14 April

2008

Technical talk on Utility profession in the New Era (Update)

Venue: Kowloon Shangri-La

Co-organizer(s): HKIUS & HKURC

Supporting Organization(s): HKIE-SSC & IOSH (HK)

Event Management: UTI

Speaker: Ir Dr. Prof. William C.G. Ko, SBS

 

Report

Date Events
5 Feb 2010 BUDA Spring Dinner 2010 Venue: Royal Wedding In Tsim Sha Tsui Organizers: UTI  Event Report
20 Feb 2009 BUDA Spring Dinner 2009  Venue: Regal Hong Kong Hotel Organizers: UTI  Event Report
20 Oct 2008 BUDA 10th Anniversary Dinner Venue: Kowloon Shangri-La Organizers: BUDA Group Event Report
14 Apr 2008 HKIUS 5th Anniversary & HKURC Inauguration 2008 Venue: Kowloon Shangri-La Co-organizers: HKIUS & HKURC Supporting Organizations: HKIE-SSC & IOSH (HK) Event Management: UTI Speaker: Ir Dr. Prof. William C.G. Ko, SBS     Event Report

Report

Date

Events

1 Jan 2010

Fu Hong Flag Day

Venue: Central 

Organizer: Fu Hong Society

Thank you letter

30 Sep 2009

Dress Special Day 2009

 Venue: Office

 Organizers: Hong Kong Institute of Utility Specialists (HKIUS), Utility Training Institute (UTI), Hong Kong Utility Research Centre (HKURC), UtilityINFO Ltd, BUDA Surveying Ltd (BUDA) and US & Associates Consultants Co., Ltd (US & Associates)

Event Report

 11 Oct 2009

Central Rat Race 2009

 Venue: Central

 Organizers: Hongkong Land and Mindset

Event Report

 26 Sep 2009

The 6th Fu Hong Society Charity Walkathon

Venue: from Harlech Road to Lugard Road, Victoria Peak

Organizers: Fu Hong Society

Event report

6 Jun 2009

Flag Bags in Office

Venue: New Territories

Organizer: Employees’ Safety, Training & Rehabilitation Services Limited

Thank you letter

29 Nov 2008

The 5th Fu Hong Society Charity Walkathon

Venue: Hariech Road-Lugard Road, Victoria Park

Organizer: Fu Hong Society

 

Event Report

12 May 2008

Joint Fund Raising for Sichuan Wenchuan Earthquake Victims

Originators: Ir Dr. the Hon Raymond C.T. HO, SBS, JP & Ir Dr. Samson W.H. TAM, JP

Supporting Organizations: HKARMS, HKIE-SSC, HKIUS, HKURC, SOE(HK) & IOSH(HK)

 

Thank you letter

 

Other Job References

Date

Events

23 Dec 2009

BUDA Christmas Party 2009

Venue: Platform on Favor Industrial Centre

Organizers: UTI

Event Report

21 Aug 2009

BUDA 11th Anniversary BBQ

Venue: Platform on Favor Industrial Centre

Organizers: UTI

Event Report

20 Dec 2008

A Technical Visit to Ngong Ping 360

Venue: Tung Chung to Ngong Ping

Organizers: HKIUS & HKARMS

Event Report

27 Jan 2008

The Hong Kong Delegation to Guangxi

Venue: Guangxi

Organizers: AES

Supporting-organizers: HKIE- ENV, HKIE-Civil, HKIE-SCC, HKIE-JCI, HKIE-AMC, CUAA, HKACG, SOEHK, HKIUS, HKURC & UTI

Event Report

Event Schedule

Past and upcoming event summary

The below event schedule is showing the summary of past and upcoming event details for your easy reference.  For more event descriptions, you can also visit the below page : – Event Schedule 2012 Upcoming training details from the page of The Lastest Trainings Job reference of our training courses – Job reference of training courses Upcoming event details from the pages of  The Latest Events Job reference of our managed events – Job reference of event management For any queries, you are welcome to contact us via email to info@uti.hk or by fax at 2618 4500.  Our contact telephone no. is 2690 3899.